5th Annual Conference: connecting the ecosystem
Sponsor resources and onboarding
Thank you for sponsoring the Outdoor Economy Conference!
It takes a big community lift to make the Outdoor Economy Conference possible, so we’re tremendously grateful to you for being a key part of that effort with your sponsorship of the event.
This page has all the key links and info you’ll need to have a successful event, and maximize your team’s presence and impact both on-site, and through social media, PR, and other outreach before and after the conference.
Key Links and Resources
If you’re a “just the facts, ma’am” type, here are the quick links to get rolling. If you like your resources with a little context, keep on scrolling…
To make sure you get the most out of your sponsorship, please take a look at the initial requests below.
- Please register your attendees passes for the conference using the code sent to you by Noah Wilson.
- Please complete this required online exhibitor form by 8/1/23 for your booth in our exhibition hall. Booths placement is first-come-first-served. Booth sizes for each sponsorship level are listed below:
- Gold and Platinum level sponsors can pick their preferred booth location, and have access to a set of reserved booth locations. Please see this expo hall diagram, and email Amy Allison ([email protected]) with your preferred booth.
- Silver-level sponsors can opt to add a “choose your own booth” upgrade on the Exhibitor Form
- Please book your attendees’ hotel rooms at the discounted conference rate before 8/28 so you can save beaucoup $.
- Get your Exhibitor profile set up on the Whova web app (COMING SOON).
- Do you plan to give away promotional items at your booth? If so, here are the Swag Giveaway Guidelines.
Please also make sure to fill out the Sponsor program marketing materials form (if you haven’t already):
Your Ad File(s)
- Your ad in the digital program book must be submitted by 8/1/23 using the following specs:
- No bleed.
- Flattened PDF or JPG that’s no less than 300 dpi.
- Full – 8.25 x 10.75 (Headline sponsor)
- Half- 8.25 X 5.25 (Platinum sponsors)
- Quarter – 4 x 5.25 (Gold sponsors)
- 1/8 page – 4 x 2.5 (Silver sponsors)
Logo and Organizational Details
- A high-resolution logo (.EPS preferred, 72-300dpi and 600 px .JPG or .PNG will also work.) If available, please send a full color and a single color version as well as multiple orientations if you have them
- A short description of your organization (50 words or less)
- How you’d like your organization name listed in promotional materials
- Email addresses and names of anyone else at your organization you’d like copied on emails related to the Conference, if applicable. (E.g. an assistant, colleagues who need to be in the loop, etc.)
Banner Info (for Platinum and Breakout Sponsors)
- Platinum sponsors have the option to hang a vinyl banner in the breakout room for your sponsored track, and Breakout Sponsors have the option to hang a vinyl banner in the room for their breakout. Here are the guidelines:
- Banner can be no larger than 4’H x 4’W
- Mail at arrive no later than 8/1/2023 to:
- Mountain Bizworks
Attention: Amy Allison
Outdoor Economy Conference
153 S. Lexington Avenue,
Asheville, NC, 28801
- Mountain Bizworks
- Banners must be picked up by one of your team members on the morning of Thursday, 9/21 (breakdown day for the conference)
Shipping info for the Convention Package Center
All materials shipped to the CONVENTION PACKAGE CENTER must have the following information on the shipping label:
The Cherokee Convention Center
Attention: Heath Brown, Convention Services Manager
[Your Company Name]
Outdoor Economy Conference, 9/18/23
123 Harrah’s Service Drive
Cherokee, NC 28719
- Packages must note the convention event and be marked with “Sample” or “Demo,” regardless of whether the materials are brochures or promotional items.
- Boxes are to be delivered to the Hotel no more than (3) three days in advance of the event.
- All shipping orders will be returned to sender if they arrive any sooner or are improperly labeled.
- All shipped packages will be held in a secure area and will be signed in and out by the exhibitor’s pre-selected representative. All designated company representatives must provide a photo ID to sign out any shipped packages from our secured staging area.
- The Warehouse Shipping & Receiving is open 5 days a week, Monday – Friday from 8:00am to 4:30pm and can be reached at (828) 497-8709.
- The Cherokee Convention Center is not liable for any lost or damaged shipping packages prior to arrival or after departure from the facility.
- All return shipments must be clearly labeled, and you must reference your shipper account numbers on the package. You can drop them off at the Warehouse located outside of the Exhibit Hall on the 1st floor of the Cherokee Convention Center or pay the $10 fee to have your items picked-up from the convention space and delivered to the warehouse. It is best if you bring your own labels with you, as they will already have your account number on them. If you are going to issue a call tag, please inform the convention sales office prior to calling.
We are so excited to see you in September, and really appreciate your help in putting on a highly successful event. If you have any questions, or if you run into any issues, please email us at [email protected].