Exhibitor info

The 5th Annual Outdoor Economy Conference (OEC), will be an in person multi-day event held in Cherokee, NC on September 18th – 21st, 2023. The convening brings together and builds intentional connections amongst stakeholders from across the outdoor economy; catalyzes meaningful action and sparks collaborations; and showcases WNC as the leading region for outdoor industry on the East Coast. 

This year’s Conference includes a 16,000sf Expo Hall, sharing a larger ~34,000sf room with our Main Stage and gathering area where meals are served; Conference Sponsors receive Expo Booth spaces as part of their sponsorship packages, and we also offer standalone Exhibitor Registration as well. 

We will be actively programming the Expo Hall and adjacent Main Stage area to allow opportunities for you and your staff to enjoy the content as much as possible, and make the most of the many dedicated times when we are sending people to the Expo. We will ask that all exhibitors minimize conversations and noise at booths during main stage event times so all attendees are able to enjoy the programming there, like our Kickoff and Plenary Sessions.

Who Should Apply to be an Exhibitor?

Outdoor Economy Organizations who represent any part of the outdoor economy and its value chain, whose mission, business and organization is to promote, provide support for, enable, or provide equipment for the outdoor industry. Examples include:

  • Outdoor Industry Businesses
  • Non-Profits
  • Supply Chain Businesses and Allied Industries
  • Local, State, and Federal Government
  • Economic Development and Tourism
  • Education + Workforce Development
  • Land Managers and Conservation


Professional Service Providers
such as Consultants, Media, PR, Legal and other Corporate Partners who want to support the Outdoor Industry.

If you would like to be a conference exhibitor but do not feel that you fit into one of the above categories, or have any questions, please contact: Melissa Scheiderer, [email protected].

Summary Schedule & Exhibitor Hours of Operation

  • Monday, Sept. 18
  • Tuesday, Sept. 19
  • Wednesday, Sept. 20
  • Thursday, Sept. 21

Time

events

Location

Exhibitor Load-In & Set-Up

Individualized load-in times to be determined by exhibitors and Conference staff after exhibitor registration is completed

Expo Hall

general attendee registration

EXPO HALL Lobby

Expo Happy Hour

BOOTHS OPEN at 4pm

EXPO HALL

Welcome Reception

BOOTHS OPEN before and after program

Expo Hall

Time

events

Location

Breakfast

Expo Hall

Plenary Session

Expo Hall

Breakout Sessions

Breakout rooms

Networking Lunch

Expo Hall

Excursions

offsite

happy hour

expo hall

Time

events

Location

Breakfast

Expo Hall

Plenary Session

Expo Hall

Breakout Sessions

Breakout rooms

Networking Lunch

Expo Hall

Breakout Sessions

Breakout rooms

Closing Ceremony

expo hall

wnc LOCAL FOOD & CRAFT BEVERAGE tasting Happy Hour

expo hall

Evening Festivities & afterparty

tbd

Time

events

Location

BREAKFAST (in Ballrooms Area)

Ballrooms

Expo tear-down

Expo Hall

*IMPORTANT: Hours of Operation subject to change prior to conference. The final schedule will be distributed to all exhibitors in advance. 

Booth Types & Fees

  • Non-Profit Table (8’ draped table, NO power, one attendee registration) | $600
  • Standard Booth (10’ wide x 8’ deep, one draped 8’ table, power available, one attendee registration) | $1000
  • Double Booth (20’ wide x 8’ deep, two draped 8’ tables, power available, two attendee registrations) | $1,800
  • Upgrade – Choose Your Own Booth Location | $500/10’x8′ space
  • Custom Size (quantity of attendees TBD, power available) | Please contact Noah Wilson, [email protected].
  • Basic booth materials (tables, pipe & drape, power outlets, trash can, basic linens, etc.) are provided by Harrah’s Cherokee, and included in the booth price.
  • Booth decoration services are the responsibility of the exhibitor.

Please review the following information about the Exhibitor selection process and operating guidelines, and once you’ve done so, apply here for your booth space.

Exhibitor Selection Process and Guidelines

Application Process

All Exhibitor Applications must be received no later than August 12, 2023. The Selection Committee will review exhibitor applications on an ongoing basis, as received, and exhibitors will be notified no later than August 20, 2023.

Selection

The Selection Committee will select exhibitors and provide notification on a rolling basis, with final decisions/communications provided by no later than August 20th, 2023. All fees are due no later than August 30th, 2022. All vendors and exhibitors must comply with State of North Carolina sales tax and Business License regulations, City Building and fire regulations, and those terms defined by the Health Department. The OEC reserves the right of approval for the exhibition unit. The OEC reserves the right to deny entry to organizations or to classify them in the category we determine is most fitting.

Once approved, exhibitors will receive a registration payment link, and once payment is made, a detailed packet of exhibitor information will be provided.

Ready to apply to be an exhibitor?

Booths are limited and spaces are filling fast so if you are interested in exhibiting at the 5th Annual Outdoor Economy Conference, apply today!