Exhibitor info

The 4th Annual Outdoor Economy Conference (OEC), “Stewards of Opportunity,” will be an in person multi-day event held in Cherokee, NC on April 4th – 7th, 2022. The convening includes a broad range of stakeholders, catalyzes meaningful action, and showcases WNC as the leading region for outdoor industry on the East Coast. 

This year’s Conference includes a 16,000sf Expo Hall; many categories of Sponsors receive Expo Booth spaces as part of their sponsorship packages, and we also offer standalone Exhibitor Registration as well. 

Who Should Apply to be an Exhibitor?

Outdoor Economy Organizations who represent any part of the outdoor economy and its value chain, whose mission, business and organization is to promote, provide support for, enable, or provide equipment for the outdoor industry. Examples include:

  • Outdoor Industry Businesses
  • Non-Profits
  • Supply Chain Businesses and Allied Industries
  • Local, State, and Federal Government
  • Economic Development and Tourism
  • Education + Workforce Development
  • Land Managers and Conservation


Professional Service Providers
such as Consultants, Media, PR, Legal and other Corporate Partners who want to support the Outdoor Industry.

If you would like to be a conference exhibitor but do not feel that you fit into one of the above categories, or have any questions, please contact: Melissa Scheiderer, [email protected].

Summary Schedule & Exhibitor Hours of Operation

We are actively programming the Expo Hall to allow opportunities for you and your staff to enjoy the content as much as possible, and make the most of the many dedicated times when we are sending people to the Expo. Please respect the programming in the Expo Hall’s theater area, and minimize conversations and noise at your booth during those times so all attendees are able to enjoy the in-Expo Hall programming like our Kickoff and Plenary Sessions.

  • Monday, April 4
  • Tuesday, April 5
  • Wednesday, April 6
  • Thursday, April 7

Time

events

Location

Exhibitor Load-In & Set-Up

Individualized load-in times to be determined by exhibitors and Conference staff after exhibitor registration is completed

Expo Hall

general attendee registration

EXPO HALL Lobby

Expo Happy Hour

BOOTHS OPEN at 4pm

EXPO HALL

Welcome Reception

BOOTHS OPEN before and after program

Expo Hall

Time

events

Location

Breakfast

Expo Hall

Plenary Session

Expo Hall

Breakout Sessions

Breakout rooms

Networking Lunch

Expo Hall

Excursions

offsite

happy hour

expo hall

Time

events

Location

Breakfast

Expo Hall

Plenary Session

Expo Hall

Breakout Sessions

Breakout rooms

Networking Lunch

Expo Hall

Breakout Sessions

Breakout rooms

Closing Ceremony

expo hall

wnc LOCAL FOOD & CRAFT BEVERAGE tasting Happy Hour

expo hall

Evening Festivities & afterparty

tbd

Time

events

Location

BREAKFAST (in Ballrooms Area)

Ballrooms

Expo tear-down

Expo Hall

*IMPORTANT: Hours of Operation subject to change prior to conference. The final schedule will be distributed to all exhibitors in advance. 

Exhibitor Selection Process and Guidelines

Please review the following information about the Exhibitor selection process and operating guidelines, and once you’ve done so, apply here for your booth space.

Application Process

All Exhibitor Applications must be received no later than March 4, 2022. The Selection Committee will review exhibitor applications on an ongoing basis, as received, and exhibitors will be notified no later than March 11, 2022.

Selection

The Selection Committee will select exhibitors and provide notification by no later than March 11, 2022. All fees are due by March 25, 2022. All vendors and exhibitors must comply with State of North Carolina sales tax and Business License regulations, City Building and fire regulations, and those terms defined by the Health Department. The OEC reserves the right of approval for the exhibition unit. The OEC reserves the right to deny entry to organizations or to classify them in the category we determine is most fitting. Once approved, exhibitors will receive a registration payment link, and once payment is made, a detailed packet of exhibitor information will be provided.

Booth Types & Fees

  • Non-Profit Table (8’ draped table, NO power, one attendee registration) | $400 – SOLD OUT
  • Standard Booth (10’ wide x 8’ deep, one draped 8’ table, power available, one attendee registration) | $800
  • Non-Profit Standard Booth (10’ wide x 8’ deep, one draped 8’ table, power available, one attendee registration) | $500
  • Double Booth (20’ wide x 8’ deep, two draped 8’ tables, power available, two attendee registrations) | $1,500
  • Custom Size (quantity of attendees TBD, power available) | Please contact Melissa Scheiderer, [email protected].
  • Basic booth materials (tables, pipe & drape, power outlets, trash can, basic linens, etc.) are provided by Harrah’s Cherokee, and included in the booth price.
  • Booth decoration services are the responsibility of the exhibitor.

Ready to apply to be an exhibitor?

Booths are limited and spaces are filling fast so if you are interested in exhibiting at the 4th Annual Outdoor Economy Conference, apply today!