Most of our sponsorship options also include exhibitor booths. If you are not already a sponsor and would like to be, please view our sponsorship options HERE and/or contact for more information.
No firearms are allowed in the facility.
No exhibitors or conference attendees are permitted in any back-of-house areas.
Occupancy of booth space by more than one exhibiting organization is not allowed unless written permission is received from the OEC conference organizers.
**Opening & Closing Operations**
Vendors may begin set-up no earlier than 9:00 am on Tuesday, October 12. Set-up must be completed before 4:00 pm. Exhibitors may only conduct activities at their booth during the stated Exhibition Hours of Operation.
Breakdown of booth is permitted after 8pm Thursday, 10/14; all booth materials must be completely out of the Expo Hall no later than 12:00pm on Friday, 10/15.
Closure of booth is permitted within those hours, but breakdown of booth is not permitted until the stated breakdown period (listed above).
No equipment may be set up outside designated booth space, and all aisles must remain free and unobstructed at all times. Any Exhibitors in violation of this will be subject to eviction.
Exhibitors are permitted to use custom branded tents or canopies, no larger than 10’ x 10’, with prior approval by the conference organizers. The OEC will only provide the exhibitor with a space, not a tent or canopy. Plain (non-branded) tents are not permitted for use at the Conference.
Accepted exhibitors must submit a current Certificate of Liability Insurance covering the dates of the conference in the amount of $1,000,000 per occurrence, $2,000,000 aggregate and listing Mountain BizWorks and its affiliates as additionally insured. Insurance information is due by September 24, 2021.
**Setup & Removal **
Installation of exhibits and teardown must be complete during designated hours. Exhibitors shall be responsible for set up and removal of their own equipment, fixtures, inventory, associated trash, and other property. Exhibitors who are in violation of these terms are subject to fines and associated clean up fees. Guests will not be allowed to utilize the bell desk to transport items to meeting rooms or the Event Center. Your own carts are permitted to load and unload. There will also be carts and staff support available on a first come, first served basis during your scheduled load-in time.
**Display & Use of Space**
Displays and arranged materials must be done in such a manner so as not to obstruct sight lines of neighboring exhibitors. Decorations and adornments should be in good taste and are subject to review by the conference organizers.
Handwritten signs are NOT permitted on the premises. Only professionally made poster signs are permitted. Placing signs or handouts on any conference hotel and event center grounds or parking areas is NOT permitted. No adhesive is to be used on the Conference Center walls, and confetti is not allowed in the Conference Center. (3M Command Strips are acceptable).
The Exhibitor is responsible for the neat, safe, and orderly operations of its space at all times. Trash should be removed frequently, with no overflowing receptacles.
Neither the Exhibitor, OEC, nor The Cherokee Convention Center will use the name, trademark, logo, or other proprietary designation of any other parties in any advertising or promotional materials without the prior approval of all parties.
**Swag & Giveaways**
If you’d like a small promotional item included in the OEC swag bag, please contact Melissa Scheiderer ([email protected]). Please reserve larger-sized giveaways to be offered at your booth.
The participating vendor/exhibitor must comply with all laws, ordinances, rules, and regulations of any lawful authority, agency, or governmental unit, which apply to the use of its vending or exhibiting. This includes without limitation, any applicable fire and building codes of the The Cherokee Convention Center and The City of Cherokee. The vendor agrees to indemnify and hold harmless the City of Cherokee, The Cherokee Convention Center, Mountain BizWorks, and the Outdoor Economy Conference, its directors, representatives, employees, and agents for any penalties, fines, cost, expenses, or damages from participating vendor’s failure to comply with such laws.
**Personnel & Representatives**
Participating vendors shall provide adequate personnel for the exhibition operating hours. These policies, procedures, and requirements bind all vendor personnel and representatives. Exhibitor and its representatives shall conduct themselves in a professional manner at all times during the exhibition.
Vendors must list the products or category and services bring offered at the Expo and the range of cost associated with them on the application. Any changes to this information given in the application needs to be approved by the OEC organizers.
Exhibitors will be provided a small trash receptacle at each booth. If you need additional or larger receptacles for your demonstration needs, please plan to furnish your own trash containers and liners. Exhibitors must bag all rubbish on a regular basis. At the end of the operating hours for the day, Exhibitors will be required to remove all rubbish and trash from their space and deposit it at a central location at the conference to be determined upon arrival. The Exhibitor will leave the space in the same condition as it was prior to the conference. If the Exhibitor leaves the space in such an order that it requires additional expenses upon the part of the Outdoor Economy Conference to clean up the space, the Exhibitor will be charged a cleaning fee no less than $200.00 or the cost of the actual cleaning.
Equipment demonstrations and other sales presentations must be confined to your booth, and at a noise level not offensive to nearby exhibitors. If you require additional space for demonstrations, please contact Melissa Scheiderer, [email protected]
**Lighting & Sound**
No use of attention-getting devices or presentations are permitted that may crowd aisles or infringe upon other exhibitors’ areas. Flashing lights or other distractions are not permitted.
**Safety, Fire, Health**
All material used by Exhibitor in exhibit booths must be fireproofed and Exhibitor is not permitted to use open flames, any kind of compressed gas or explosive fuels, heat or other potentially dangerous medium without express, written consent from the conference organizers and event center.
The Outdoor Economy Conference and The Cherokee Convention Center will NOT provide overnight security. The Exhibition floor will be closed and locked at the end of nightly activities. All exhibitors are responsible for securing their own materials during the show and during times the exhibition is not open. Neither the OEC nor The Cherokee Convention Center will be responsible for losses of any kind, whether by fire, theft, physical violence, elements of nature, and or any other causes, however originating.
No refunds will be made if the vendor cancels prior to the event dates or fails to appear at the conference.
Working Together to Ensure a Vibrant Future for the Outdoor Economy and Our Outdoor Communities.